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Merge pull request #7352 from CaityBuschlen/v-evwin-shortenadmin3
Update occurrences of 'administrator' to 'admin' in several articles in subscriptions repo.
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subscriptions/azure-ea-devtest.md

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---
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title: Azure Enterprise Agreement DevTest offer
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author: evanwindom
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ms.author: lank
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manager: lank
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ms.author: v-evwin
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manager: cabuschl
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ms.assetid: a335ed23-34ee-40cb-83c6-6c93dee57424
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ms.date: 02/23/2020
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ms.date: 10/26/2020
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ms.topic: how-to
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description: Learn how to take advantage of special Azure DevTest pricing available to customers with Enterprise Agreements
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This offer, which is part of the Enterprise Agreement, is for teams of active Visual Studio subscribers to run dev/test workloads on Microsoft Azure, providing discounted rates on Windows virtual machines and access to exclusive images in the Azure Gallery. This offer is limited to development and testing use only, and cannot be used in production.
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Using the offers is a two-step process:
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1. Offers must be enabled by an administrator in the EA Portal.
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1. Offers must be enabled by an admin in the EA Portal.
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2. Individual subscribers need to create subscriptions for their use.
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A [tutorial video](https://channel9.msdn.com/blogs/EA.Azure.com/Enabling-and-Creating-EA-DevTest-Subscriptions-through-the-EA-Portal) is also available to demonstrate the process.

subscriptions/cloud-admin.md

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title: Setting Up Administrators for Monthly Subscriptions | Microsoft Docs
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title: Setting up admins for monthly subscriptions | Microsoft Docs
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author: evanwindom
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ms.author: lank
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manager: lank
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ms.assetid: 8b30e2bc-2ac3-4fcc-b296-128731471032
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ms.date: 03/03/2020
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ms.topic: how-to
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description: Setting Up Administrators for monthly Subscriptions
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description: Setting Up admins for monthly Subscriptions
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---
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# Set up administrators for Visual Studio monthly subscriptions
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# Set up admins for Visual Studio monthly subscriptions
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Visual Studio monthly subscriptions are managed by administrators. These individuals can assign subscriptions, edit assignments, add or delete subscriptions, and perform other subscription management tasks.
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Visual Studio monthly subscriptions are managed by admins. These individuals can assign subscriptions, edit assignments, add or delete subscriptions, and perform other subscription management tasks.
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## The Azure subscription owner is the first administrator
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## The Azure subscription owner is the first admin
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When you purchase Visual Studio monthly subscriptions, as the owner of the Azure subscription used to make the purchases, you are automatically set up as an administrator for those subscriptions.
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When you purchase Visual Studio monthly subscriptions, as the owner of the Azure subscription used to make the purchases, you are automatically set up as an admin for those subscriptions.
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You can purchase monthly subscriptions through the [Visual Studio Marketplace](https://marketplace.visualstudio.com/subscriptions), or by contacting a Cloud Solution Provider. If you purchase through the Visual Studio Marketplace, at the end of the purchase experience, you'll be provided with an opportunity to manage users. Choosing that option will take you to the Visual Studio Subscriptions Administration Portal - [https://manage.visualstudio.com](https://manage.visualstudio.com).
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Once you've purchased subscriptions, you can visit the [Administration Portal](https://manage.visualstudio.com) at any time. Just sign in to the portal, and select the appropriate Azure subscription in the upper left corner.
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As the owner of the Azure subscription used to purchase the monthly subscriptions, you can also assign additional administrators.
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As the owner of the Azure subscription used to purchase the monthly subscriptions, you can also assign additional admins.
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## Add administrators
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## Add admins
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To add administrators:
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To add admins:
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1. Connect to the Azure Portal at [portal.azure.com](https://portal.azure.com).
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2. Sign in with the account you used to purchase the Visual Studio monthly subscriptions.
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10. Click **Save**.
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11. Click on the **Role assignments** tab to verify that the user you selected now appears as a User Access Administrator.
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The new administrator can now sign in to the [Administration Portal](https://manage.visualstudio.com), select the same Azure subscription that was used to purchase the monthly subscriptions from the list in the upper left corner of the page, and begin to manage those subscriptions.
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The new admin can now sign in to the [Administration Portal](https://manage.visualstudio.com), select the same Azure subscription that was used to purchase the monthly subscriptions from the list in the upper left corner of the page, and begin to manage those subscriptions.
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> [!NOTE]
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> If you see users with access to edit your monthly subscriptions that you didn't establish as administrators, they may have roles in the underlying Azure subscription that allow them to manage subscriptions. Those roles include: owner, contributor, service admin, or co-admin. For more information, visit [Add billing managers](/azure/devops/organizations/billing/add-backup-billing-managers?view=vsts).
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> If you see users with access to edit your monthly subscriptions that you didn't establish as admins, they may have roles in the underlying Azure subscription that allow them to manage subscriptions. Those roles include: owner, contributor, service admin, or co-admin. For more information, visit [Add billing managers](/azure/devops/organizations/billing/add-backup-billing-managers).
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For information about Visual Studio monthly subscriptions, see the [Overview](vscloud-overview.md) under Buying subscriptions. To purchase Visual Studio monthly subscriptions, visit the Visual Studio Marketplace at [https://marketplace.visualstudio.com/subscriptions](https://marketplace.visualstudio.com/subscription).
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subscriptions/contact-my-admin.md

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title: Contact your subscription administrator in the Subscriber Portal | Microsoft Docs
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title: Contact your subscription admin in the Subscriber Portal | Microsoft Docs
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author: evanwindom
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ms.author: v-evwin
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manager: cabuschl
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ms.assetid: 64455e79-229a-42f0-9d65-c2cca8ab8513
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ms.date: 09/08/2020
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ms.topic: how-to
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description: Learn how to contact your subscription administrator for assistance with questions or issues.
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description: Learn how to contact your subscription admin for assistance with questions or issues.
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---
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# Get assistance from your subscriptions administrator
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If your Visual Studio subscription is provided to you by your work or school, chances are it was assigned to you by a subscriptions administrator, or "admin". Admins can assign or remove subscriptions, change sign-in email addresses, determine whether you have the ability to download software, and perform other functions related to your subscription.
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# Get assistance from your subscriptions admin
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If your Visual Studio subscription is provided to you by your work or school, chances are it was assigned to you by a subscriptions admin, or "admin". Admins can assign or remove subscriptions, change sign-in email addresses, determine whether you have the ability to download software, and perform other functions related to your subscription.
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Given the size and complexity of many organizations, you may not be aware of who your admin is, so it can be tough to know where to get help. We've added a new feature to the subscriber portal to assist you with contacting your admin.
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subscriptions/delete-license.md

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title: Delete assignments in the Subscriptions Administration Portal | Microsoft Docs
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title: Delete Visual Studio subscription assignments in the Subscriptions Admin Portal | Microsoft Docs
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author: evanwindom
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ms.author: v-evwin
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manager: cabuschl
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ms.assetid: e49242bc-e9f2-49e8-8caa-f574d508aba6
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ms.date: 10/21/2020
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ms.date: 10/26/2020
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ms.topic: how-to
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description: Learn how administrators can delete subscription assignments in the Visual Studio Subscriptions Administration Portal
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description: Learn how admins can delete subscription assignments in the Visual Studio Subscriptions Administration Portal
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# Delete assignments in Visual Studio subscriptions

subscriptions/download-software.md

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title: Downloading software titles in Visual Studio subscriptions | Microsoft Docs
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author: evanwindom
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ms.author: lank
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ms.author: v-evwin
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manager: cabuschl
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ms.assetid: e2f2619c-7736-47e5-a066-5940d5994db9
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ms.date: 07/29/2020
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ms.date: 10/26/2020
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ms.topic: conceptual
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description: Learn how to locate and download Microsoft software titles in Visual Studio subscriptions
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Only the downloads included with your subscription are displayed for you on the [Downloads](https://my.visualstudio.com/downloads/featured) page. If you have more than one subscription or program membership, the downloads shown will be for the **highest subscription** you hold, even if you are currently viewing a different subscription. For example, if you have a Visual Studio Enterprise subscription and a Visual Studio Professional subscription both associated with the same sign-in ID, the downloads shown will be those included in the Enterprise subscription, even if you’re currently viewing your Professional subscription benefits.
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If your subscription is provided by your work or school, your subscriptions administrator controls whether you have access to downloads. Disabling access to downloads also disables access to product keys. If you don't have access to downloads and product keys and need them, [contact your administrator](contact-my-admin.md).
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If your subscription is provided by your work or school, your subscriptions admin controls whether you have access to downloads. Disabling access to downloads also disables access to product keys. If you don't have access to downloads and product keys and need them, [contact your admin](contact-my-admin.md).
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> [!NOTE]
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> We are aware of an issue regarding the availability of Microsoft 365 product keys. We are investigating the cause and will update this article when the issue is resolved.

subscriptions/edit-license.md

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title: Edit subscriptions in the Administration Portal | Microsoft Docs
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title: Edit Visual Studio subscriptions in the Administration Portal | Microsoft Docs
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author: evanwindom
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manager: cabuschl
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ms.assetid: 97ac8e4d-7a03-42f8-98cb-15bcaa90ef65
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description: Learn how administrators can edit subscription assignments.
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description: Learn how admins can edit subscription assignments.
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# Edit Visual Studio subscription assignments
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As a subscription administrator, you can make changes to the subscriptions assigned to individuals within your organization. This article discusses the types of changes you can make and provides the necessary steps.
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As a subscription admin, you can make changes to the subscriptions assigned to individuals within your organization. This article discusses the types of changes you can make and provides the necessary steps.
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> [!NOTE]
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> If you need to change subscription details for a subscriber assigned through an Azure Active Directory Group, you will need to remove them from the group and add them into the Administration Portal individually.

subscriptions/exporting-subscriptions.md

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title: Export subscription information | Microsoft Docs
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title: Export subscription information in Visual Studio subscriptions| Microsoft Docs
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author: evanwindom
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ms.author: v-evwin
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manager: cabuschl
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ms.assetid: 14e4cffb-a695-436c-b269-7820f7411f4e
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ms.date: 03/03/2020
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ms.date: 10/26/2020
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description: Learn how to export a list of subscribers and details of their subscription assignments.
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subscriptions/handle-expired-license.md

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title: Handle expired licenses | Microsoft Docs
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title: Handle expired licenses in Visual Studio subscriptions | Microsoft Docs
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author: evanwindom
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ms.assetid: 2b8a4ad5-e5b3-48a3-bb65-23a5cd3f22e9
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description: Learn how administrators can handle expired Visual Studio subscriptions
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description: Learn how admins can handle expired Visual Studio subscriptions
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# Expired subscriptions

subscriptions/handle-overclaimed-license.md

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title: Handle overallocated licenses | Microsoft Docs
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title: Handle over-allocated licenses in Visual Studio subscriptions | Microsoft Docs
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author: evanwindom
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ms.assetid: a747100c-6f08-41a4-aaad-05099741742b
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description: Learn how administrators can resolve over-allocated subscriptions
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description: Learn how admins can resolve over-allocated subscriptions
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# Over-allocated subscriptions
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Sometimes orders are changed after subscribers have been added, which can result in having more assigned subscriptions than licenses owned by your company. This is called "over-allocation".
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To see your subscripton allocations, click on the top icon at the left to open the allocations pane.
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To see your subscription allocations, click on the top icon at the left to open the allocations pane.
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> [!NOTE]
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> Over-allocations are not allowed in Open License programs. Also, other programs may display this information in the portal differently.
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Notice that the display uses a hashed bar to indicate over-allocated subscriptions. The number of over-allocations across all subscription types is included in the Overview section at the top, and each subscription level also displays its own allocation status.
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## Resolve over-allocated subscriptions
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There are several ways to resolve overallocations:
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There are several ways to resolve over-allocations:
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- Contact your reseller to purchase additional subscriptions.
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- Wait until your annual true-up period and pay for the overallocated subscriptions at that point.
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- Wait until your annual true-up period and pay for the over-allocated subscriptions at that point.
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- Delete some subscription assignments. (This will not prevent the need for payment at the annual true-up as the true-up is based on the maximum number of subscriptions assigned at any time during the year.)
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## Billing and true-up
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If your organization has an Enterprise Agreement (EA), admins are able to assign subscriptions without purchasing them, and pay for them later through a reconciliation process known as a "true-up". When you overallocate, your organization will be billed for the maximum number of subscriptions assigned to users during the "true-up". This is true even if you no longer have the maximum number of subscriptions assigned at the time the true-up takes place. To learn more about monitoring your maximum usage, visit the [Maximum Usage](maximum-usage.md) topic.
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If your organization has an Enterprise Agreement (EA), admins are able to assign subscriptions without purchasing them, and pay for them later through a reconciliation process known as a "true-up". When you over-allocate, your organization will be billed for the maximum number of subscriptions assigned to users during the "true-up". This is true even if you no longer have the maximum number of subscriptions assigned at the time the true-up takes place. To learn more about monitoring your maximum usage, visit the [Maximum Usage](maximum-usage.md) topic.
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## See also

subscriptions/internet-demos.md

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title: Using product keys to support internet demos via Terminal Services | Microsoft Docs
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title: Internet demos via Terminal Services in Visual Studio subscriptions| Microsoft Docs
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author: evanwindom
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ms.assetid: 1c5ede60-cb5a-4d5f-a6a2-a1f536f6c4ad
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ms.date: 10/28/2020
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description: Learn how to use product keys to support internet demonstrations via Terminal Services and enable RDS access
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subscriptions/manage-mpn-subscriptions.md

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description: How to assign Visual Studio subscriptions to your end users, for MPN partners.
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## Microsoft Action Pack subscribers
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Microsoft Action Pack subscriber and Visual Studio subscriptions
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1. Program Administrator will log into Partner Membership Center
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1. Program Admin will log into Partner Membership Center
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2. Associate people through **Requirements and Assets**
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3. Locate individuals and **Assign Roles**
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4. Select First, Second, or Third **Technical Contact** and **Save**
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- [Microsoft 365 documentation](/microsoft-365/)
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## Next steps
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Subscribers and Program Administrators should work directly with the Microsoft Partner Network support team to resolve any problems with subscribers accessing subscriptions. Visit the [Support for Partners](https://partner.microsoft.com/support) page for assistance. (Your MPN sign in credentials will be required.)
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Subscribers and Program Admins should work directly with the Microsoft Partner Network support team to resolve any problems with subscribers accessing subscriptions. Visit the [Support for Partners](https://partner.microsoft.com/support) page for assistance. (Your MPN sign in credentials will be required.)

subscriptions/manage-teams.md

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title: Managing large teams and external contractors | Visual Studio Marketplace
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title: Managing large teams and contractors in Visual Studio subscriptions | Visual Studio Marketplace
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description: Learn about administrators' responsibility to manage subscriptions for large teams as well as external contractors.
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description: Learn about admins' responsibility to manage subscriptions for large teams as well as external contractors.
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# Large teams and external contractors
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Visual Studio subscriptions administrators are responsible for ensuring that each user who interacts with Visual Studio-licensed software is appropriately licensed with their own Visual Studio subscription.
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Visual Studio subscriptions admins are responsible for ensuring that each user who interacts with Visual Studio-licensed software is appropriately licensed with their own Visual Studio subscription.
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## Internal teams
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Typically, modern software organizations include stakeholders from several groups. Identify contacts from each group who can help you keep track of user inventory and changes.
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## Next steps
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Learn more about responsibilities for administrators:
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- [Administrator responsibilities](admin-responsibilities.md)
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Learn more about responsibilities for admins:
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- [Admin responsibilities](admin-responsibilities.md)
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- [Inventory of pre-production environment](admin-inventory.md)
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- [Track user assignments and process orders](assignments-orders.md)
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- Use [Maximum Usage](maximum-usage.md) to track purchase commitments

subscriptions/manage-vs-subscriptions.md

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## Transferring subscriptions
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If your subscription was purchased through Microsoft Volume Licensing and you need to re-assign it to someone else within the organization, your administrator will need to do this for you.
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If your subscription was purchased through Microsoft Volume Licensing and you need to re-assign it to someone else within the organization, your admin will need to do this for you.
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Retail subscriptions can be transferred to another user by contacting Customer Service. Complimentary or “Not For Resale” subscriptions cannot be transferred.
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## Managing my profile

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