Worktime tracking for the organization level (#19808)

Dear Gitea team,

first of all, thanks for the great work you're doing with this project.

I'm planning to introduce Gitea at a client site, and noticed that while
there is time recording, there are no project-manager-friendly reports
to actually make use of that data, as were also mentioned by others in
#4870 #8684 and #13531.

Since I had a little time last weekend, I had put together something
that I hope to be a useful contribution to this great project (while of
course useful for me too).

This PR adds a new "Worktime" tab to the Organisation level. There is a
date range selector (by default set to the current month), and there are
three possible views:

- by repository,
- by milestone, and
- by team member.

Happy to receive any feedback!

There are several possible future improvements of course (predefined
date ranges, charts, a member time sheet, matrix of repos/members, etc)
but I hope that even in this relatively simple state this would be
useful to lots of people.

<img width="1161" alt="Screen Shot 2022-05-25 at 22 12 58"
src="https://user-images.githubusercontent.com/118010/170366976-af00c7af-c4f3-4117-86d7-00356d6797a5.png">

Keep up the good work!

Kristof

---------

Co-authored-by: user <user@kk-git1>
Co-authored-by: wxiaoguang <[email protected]>

Author: 3 people

models/organization/org_worktime.go

@@ -0,0 +1,103 @@
+// Copyright 2025 The Gitea Authors. All rights reserved.
+// SPDX-License-Identifier: MIT
+
+package organization
+
+import (
+	"sort"
+
+	"code.gitea.io/gitea/models/db"
+
+	"xorm.io/builder"
+)
+
+type WorktimeSumByRepos struct {
+	RepoName string
+	SumTime  int64
+}
+
+func GetWorktimeByRepos(org *Organization, unitFrom, unixTo int64) (results []WorktimeSumByRepos, err error) {
+	err = db.GetEngine(db.DefaultContext).
+		Select("repository.name AS repo_name, SUM(tracked_time.time) AS sum_time").
+		Table("tracked_time").
+		Join("INNER", "issue", "tracked_time.issue_id = issue.id").
+		Join("INNER", "repository", "issue.repo_id = repository.id").
+		Where(builder.Eq{"repository.owner_id": org.ID}).
+		And(builder.Eq{"tracked_time.deleted": false}).
+		And(builder.Gte{"tracked_time.created_unix": unitFrom}).
+		And(builder.Lte{"tracked_time.created_unix": unixTo}).
+		GroupBy("repository.name").
+		OrderBy("repository.name").
+		Find(&results)
+	return results, err
+}
+
+type WorktimeSumByMilestones struct {
+	RepoName          string
+	MilestoneName     string
+	MilestoneID       int64
+	MilestoneDeadline int64
+	SumTime           int64
+	HideRepoName      bool
+}
+
+func GetWorktimeByMilestones(org *Organization, unitFrom, unixTo int64) (results []WorktimeSumByMilestones, err error) {
+	err = db.GetEngine(db.DefaultContext).
+		Select("repository.name AS repo_name, milestone.name AS milestone_name, milestone.id AS milestone_id, milestone.deadline_unix as milestone_deadline, SUM(tracked_time.time) AS sum_time").
+		Table("tracked_time").
+		Join("INNER", "issue", "tracked_time.issue_id = issue.id").
+		Join("INNER", "repository", "issue.repo_id = repository.id").
+		Join("LEFT", "milestone", "issue.milestone_id = milestone.id").
+		Where(builder.Eq{"repository.owner_id": org.ID}).
+		And(builder.Eq{"tracked_time.deleted": false}).
+		And(builder.Gte{"tracked_time.created_unix": unitFrom}).
+		And(builder.Lte{"tracked_time.created_unix": unixTo}).
+		GroupBy("repository.name, milestone.name, milestone.deadline_unix, milestone.id").
+		OrderBy("repository.name, milestone.deadline_unix, milestone.id").
+		Find(&results)
+
+	// TODO: pgsql: NULL values are sorted last in default ascending order, so we need to sort them manually again.
+	sort.Slice(results, func(i, j int) bool {
+		if results[i].RepoName != results[j].RepoName {
+			return results[i].RepoName < results[j].RepoName
+		}
+		if results[i].MilestoneDeadline != results[j].MilestoneDeadline {
+			return results[i].MilestoneDeadline < results[j].MilestoneDeadline
+		}
+		return results[i].MilestoneID < results[j].MilestoneID
+	})
+
+	// Show only the first RepoName, for nicer output.
+	prevRepoName := ""
+	for i := 0; i < len(results); i++ {
+		res := &results[i]
+		res.MilestoneDeadline = 0 // clear the deadline because we do not really need it
+		if prevRepoName == res.RepoName {
+			res.HideRepoName = true
+		}
+		prevRepoName = res.RepoName
+	}
+	return results, err
+}
+
+type WorktimeSumByMembers struct {
+	UserName string
+	SumTime  int64
+}
+
+func GetWorktimeByMembers(org *Organization, unitFrom, unixTo int64) (results []WorktimeSumByMembers, err error) {
+	err = db.GetEngine(db.DefaultContext).
+		Select("`user`.name AS user_name, SUM(tracked_time.time) AS sum_time").
+		Table("tracked_time").
+		Join("INNER", "issue", "tracked_time.issue_id = issue.id").
+		Join("INNER", "repository", "issue.repo_id = repository.id").
+		Join("INNER", "`user`", "tracked_time.user_id = `user`.id").
+		Where(builder.Eq{"repository.owner_id": org.ID}).
+		And(builder.Eq{"tracked_time.deleted": false}).
+		And(builder.Gte{"tracked_time.created_unix": unitFrom}).
+		And(builder.Lte{"tracked_time.created_unix": unixTo}).
+		GroupBy("`user`.name").
+		OrderBy("sum_time DESC").
+		Find(&results)
+	return results, err
+}

modules/templates/helper.go

@@ -69,7 +69,7 @@ func NewFuncMap() template.FuncMap {
 		// time / number / format
 		"FileSize": base.FileSize,
 		"CountFmt": countFmt,
-		"Sec2Time": util.SecToHours,
+		"Sec2Hour": util.SecToHours,
 
 		"TimeEstimateString": timeEstimateString,
 

modules/util/sec_to_time.go

@@ -11,16 +11,20 @@ import (
 // SecToHours converts an amount of seconds to a human-readable hours string.
 // This is stable for planning and managing timesheets.
 // Here it only supports hours and minutes, because a work day could contain 6 or 7 or 8 hours.
+// If the duration is less than 1 minute, it will be shown as seconds.
 func SecToHours(durationVal any) string {
-	duration, _ := ToInt64(durationVal)
-	hours := duration / 3600
-	minutes := (duration / 60) % 60
+	seconds, _ := ToInt64(durationVal)
+	hours := seconds / 3600
+	minutes := (seconds / 60) % 60
 
 	formattedTime := ""
 	formattedTime = formatTime(hours, "hour", formattedTime)
 	formattedTime = formatTime(minutes, "minute", formattedTime)
 
 	// The formatTime() function always appends a space at the end. This will be trimmed
+	if formattedTime == "" && seconds > 0 {
+		formattedTime = formatTime(seconds, "second", "")
+	}
 	return strings.TrimRight(formattedTime, " ")
 }
 

modules/util/sec_to_time_test.go

@@ -22,4 +22,7 @@ func TestSecToHours(t *testing.T) {
 	assert.Equal(t, "156 hours 30 minutes", SecToHours(6*day+12*hour+30*minute+18*second))
 	assert.Equal(t, "98 hours 16 minutes", SecToHours(4*day+2*hour+16*minute+58*second))
 	assert.Equal(t, "672 hours", SecToHours(4*7*day))
+	assert.Equal(t, "1 second", SecToHours(1))
+	assert.Equal(t, "2 seconds", SecToHours(2))
+	assert.Equal(t, "", SecToHours(nil)) // old behavior, empty means no output
 }

options/locale/locale_en-US.ini

@@ -54,6 +54,7 @@ webauthn_reload = Reload
 repository = Repository
 organization = Organization
 mirror = Mirror
+issue_milestone = Milestone
 new_repo = New Repository
 new_migrate = New Migration
 new_mirror = New Mirror
@@ -1253,6 +1254,7 @@ labels = Labels
 org_labels_desc = Organization level labels that can be used with <strong>all repositories</strong> under this organization
 org_labels_desc_manage = manage
 
+milestone = Milestone
 milestones = Milestones
 commits = Commits
 commit = Commit
@@ -2876,6 +2878,15 @@ view_as_role = View as: %s
 view_as_public_hint = You are viewing the README as a public user.
 view_as_member_hint = You are viewing the README as a member of this organization.
 
+worktime = Worktime
+worktime.date_range_start = Start date
+worktime.date_range_end = End date
+worktime.query = Query
+worktime.time = Time
+worktime.by_repositories = By repositories
+worktime.by_milestones = By milestones
+worktime.by_members = By members
+
 [admin]
 maintenance = Maintenance
 dashboard = Dashboard

routers/web/org/worktime.go

@@ -0,0 +1,74 @@
+// Copyright 2025 The Gitea Authors. All rights reserved.
+// SPDX-License-Identifier: MIT
+
+package org
+
+import (
+	"net/http"
+	"time"
+
+	"code.gitea.io/gitea/models/organization"
+	"code.gitea.io/gitea/modules/templates"
+	"code.gitea.io/gitea/services/context"
+)
+
+const tplByRepos templates.TplName = "org/worktime"
+
+// parseOrgTimes contains functionality that is required in all these functions,
+// like parsing the date from the request, setting default dates, etc.
+func parseOrgTimes(ctx *context.Context) (unixFrom, unixTo int64) {
+	rangeFrom := ctx.FormString("from")
+	rangeTo := ctx.FormString("to")
+	if rangeFrom == "" {
+		rangeFrom = time.Now().Format("2006-01") + "-01" // defaults to start of current month
+	}
+	if rangeTo == "" {
+		rangeTo = time.Now().Format("2006-01-02") // defaults to today
+	}
+
+	ctx.Data["RangeFrom"] = rangeFrom
+	ctx.Data["RangeTo"] = rangeTo
+
+	timeFrom, err := time.Parse("2006-01-02", rangeFrom)
+	if err != nil {
+		ctx.ServerError("time.Parse", err)
+	}
+	timeTo, err := time.Parse("2006-01-02", rangeTo)
+	if err != nil {
+		ctx.ServerError("time.Parse", err)
+	}
+	unixFrom = timeFrom.Unix()
+	unixTo = timeTo.Add(1440*time.Minute - 1*time.Second).Unix() // humans expect that we include the ending day too
+	return unixFrom, unixTo
+}
+
+func Worktime(ctx *context.Context) {
+	ctx.Data["PageIsOrgTimes"] = true
+
+	unixFrom, unixTo := parseOrgTimes(ctx)
+	if ctx.Written() {
+		return
+	}
+
+	worktimeBy := ctx.FormString("by")
+	ctx.Data["WorktimeBy"] = worktimeBy
+
+	var worktimeSumResult any
+	var err error
+	if worktimeBy == "milestones" {
+		worktimeSumResult, err = organization.GetWorktimeByMilestones(ctx.Org.Organization, unixFrom, unixTo)
+		ctx.Data["WorktimeByMilestones"] = true
+	} else if worktimeBy == "members" {
+		worktimeSumResult, err = organization.GetWorktimeByMembers(ctx.Org.Organization, unixFrom, unixTo)
+		ctx.Data["WorktimeByMembers"] = true
+	} else /* by repos */ {
+		worktimeSumResult, err = organization.GetWorktimeByRepos(ctx.Org.Organization, unixFrom, unixTo)
+		ctx.Data["WorktimeByRepos"] = true
+	}
+	if err != nil {
+		ctx.ServerError("GetWorktime", err)
+		return
+	}
+	ctx.Data["WorktimeSumResult"] = worktimeSumResult
+	ctx.HTML(http.StatusOK, tplByRepos)
+}

routers/web/web.go

@@ -913,6 +913,8 @@ func registerRoutes(m *web.Router) {
 			m.Post("/teams/{team}/edit", web.Bind(forms.CreateTeamForm{}), org.EditTeamPost)
 			m.Post("/teams/{team}/delete", org.DeleteTeam)
 
+			m.Get("/worktime", context.OrgAssignment(false, true), org.Worktime)
+
 			m.Group("/settings", func() {
 				m.Combo("").Get(org.Settings).
 					Post(web.Bind(forms.UpdateOrgSettingForm{}), org.SettingsPost)

services/context/org.go

@@ -63,6 +63,7 @@ func GetOrganizationByParams(ctx *Context) {
 }
 
 // HandleOrgAssignment handles organization assignment
+// args: requireMember, requireOwner, requireTeamMember, requireTeamAdmin
 func HandleOrgAssignment(ctx *Context, args ...bool) {
 	var (
 		requireMember     bool
@@ -269,6 +270,7 @@ func HandleOrgAssignment(ctx *Context, args ...bool) {
 }
 
 // OrgAssignment returns a middleware to handle organization assignment
+// args: requireMember, requireOwner, requireTeamMember, requireTeamAdmin
 func OrgAssignment(args ...bool) func(ctx *Context) {
 	return func(ctx *Context) {
 		HandleOrgAssignment(ctx, args...)

templates/org/menu.tmpl

@@ -45,6 +45,11 @@
 			</a>
 			{{end}}
 			{{if .IsOrganizationOwner}}
+			<a class="{{if $.PageIsOrgTimes}}active{{end}} item" href="{{$.OrgLink}}/worktime">
+				{{svg "octicon-clock"}} {{ctx.Locale.Tr "org.worktime"}}
+			</a>
+			{{end}}
+			{{if .IsOrganizationOwner}}
 			<span class="item-flex-space"></span>
 			<a class="{{if .PageIsOrgSettings}}active {{end}}item" href="{{.OrgLink}}/settings">
 				{{svg "octicon-tools"}} {{ctx.Locale.Tr "repo.settings"}}

templates/org/worktime.tmpl

@@ -0,0 +1,40 @@
+{{template "base/head" .}}
+<div class="page-content organization times">
+	{{template "org/header" .}}
+	<div class="ui container">
+		<div class="ui grid">
+			<div class="three wide column">
+				<form class="ui form" method="get">
+					<input type="hidden" name="by" value="{{$.WorktimeBy}}">
+					<div class="field">
+						<label>{{ctx.Locale.Tr "org.worktime.date_range_start"}}</label>
+						<input type="date" name="from" value="{{.RangeFrom}}">
+					</div>
+					<div class="field">
+						<label>{{ctx.Locale.Tr "org.worktime.date_range_end"}}</label>
+						<input type="date" name="to" value="{{.RangeTo}}">
+					</div>
+					<button class="ui primary button">{{ctx.Locale.Tr "org.worktime.query"}}</button>
+				</form>
+			</div>
+			<div class="thirteen wide column">
+				<div class="ui column">
+					<div class="ui compact small menu">
+						{{$queryParams := QueryBuild "from" .RangeFrom "to" .RangeTo}}
+						<a class="{{Iif .WorktimeByRepos "active"}} item" href="{{$.Org.OrganisationLink}}/worktime?by=repos&{{$queryParams}}">{{svg "octicon-repo"}} {{ctx.Locale.Tr "org.worktime.by_repositories"}}</a>
+						<a class="{{Iif .WorktimeByMilestones "active"}} item" href="{{$.Org.OrganisationLink}}/worktime?by=milestones&{{$queryParams}}">{{svg "octicon-milestone"}} {{ctx.Locale.Tr "org.worktime.by_milestones"}}</a>
+						<a class="{{Iif .WorktimeByMembers "active"}} item" href="{{$.Org.OrganisationLink}}/worktime?by=members&{{$queryParams}}">{{svg "octicon-people"}} {{ctx.Locale.Tr "org.worktime.by_members"}}</a>
+					</div>
+				</div>
+				{{if .WorktimeByRepos}}
+					{{template "org/worktime/table_repos" dict "Org" .Org "WorktimeSumResult" .WorktimeSumResult}}
+				{{else if .WorktimeByMilestones}}
+					{{template "org/worktime/table_milestones" dict "Org" .Org "WorktimeSumResult" .WorktimeSumResult}}
+				{{else if .WorktimeByMembers}}
+					{{template "org/worktime/table_members" dict "Org" .Org "WorktimeSumResult" .WorktimeSumResult}}
+				{{end}}
+			</div>
+		</div>
+	</div>
+</div>
+{{template "base/footer" .}}

templates/org/worktime/table_members.tmpl

@@ -0,0 +1,16 @@
+<table class="ui table">
+	<thead>
+		<tr>
+			<th>{{ctx.Locale.Tr "org.members.member"}}</th>
+			<th>{{ctx.Locale.Tr "org.worktime.time"}}</th>
+		</tr>
+	</thead>
+	<tbody>
+		{{range $.WorktimeSumResult}}
+		<tr>
+			<td>{{svg "octicon-person"}} <a href="{{AppSubUrl}}/{{PathEscape .UserName}}">{{.UserName}}</a></td>
+			<td>{{svg "octicon-clock"}} {{.SumTime | Sec2Hour}}</td>
+		</tr>
+		{{end}}
+	</tbody>
+</table>

templates/org/worktime/table_milestones.tmpl

@@ -0,0 +1,28 @@
+<table class="ui table">
+	<thead>
+		<tr>
+			<th>{{ctx.Locale.Tr "repository"}}</th>
+			<th>{{ctx.Locale.Tr "repo.milestone"}}</th>
+			<th>{{ctx.Locale.Tr "org.worktime.time"}}</th>
+		</tr>
+	</thead>
+	<tbody>
+		{{range $.WorktimeSumResult}}
+		<tr>
+			<td>
+				{{if not .HideRepoName}}
+					{{svg "octicon-repo"}} <a href="{{$.Org.HomeLink}}/{{PathEscape .RepoName}}/issues">{{.RepoName}}</a>
+				{{end}}
+			</td>
+			<td>
+				{{if .MilestoneName}}
+					{{svg "octicon-milestone"}} <a href="{{$.Org.HomeLink}}/{{PathEscape .RepoName}}/milestone/{{.MilestoneID}}">{{.MilestoneName}}</a>
+				{{else}}
+					-
+				{{end}}
+			</td>
+			<td>{{svg "octicon-clock"}} {{.SumTime | Sec2Hour}}</td>
+		</tr>
+		{{end}}
+	</tbody>
+</table>

templates/org/worktime/table_repos.tmpl

@@ -0,0 +1,16 @@
+<table class="ui table">
+	<thead>
+		<tr>
+			<th>{{ctx.Locale.Tr "repository"}}</th>
+			<th>{{ctx.Locale.Tr "org.worktime.time"}}</th>
+		</tr>
+	</thead>
+	<tbody>
+		{{range $.WorktimeSumResult}}
+		<tr>
+			<td>{{svg "octicon-repo"}} <a href="{{$.Org.HomeLink}}/{{PathEscape .RepoName}}/issues">{{.RepoName}}</a></td>
+			<td>{{svg "octicon-clock"}} {{.SumTime | Sec2Hour}}</td>
+		</tr>
+		{{end}}
+	</tbody>
+</table>