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Money Things

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rachelmyers edited this page Nov 25, 2014 · 37 revisions

Money! It's so fun! Or not, depending. Workshops can require dealing with some of it, so here's how we roll. (We try to avoid dealing with money by having sponsors order food directly, but that's not always possible. Such is life.)

Finance Team

The Finance Team is comprised of Rachel Myers, Melissa Xie, Austin Putman, Sarah Allen, Mary Jenn and Sarah Mei. Finance things should be emailed to [email protected].

Workshop Grants and Reimbursement

The process and instructions for requesting grants and/or reimbursement for workshop expenses live at https://atrium.schoolfactory.org/bridgefoundry/node/108690

Tax-deductible Donations

RailsBridge is a project of Bridge Foundry, which is part of School Factory, a 501c(3). This means we can accept tax-deductible donations!

If you, as an organizer, would like to request a tax-deductible donation receipt for one of your donors, the process and instructions live at https://atrium.schoolfactory.org/bridgefoundry/node/108426

PayPal

Sponsors can make a PayPal donation to RailsBridge via School Factory. The form lives at http://railsbridge.org/help/donate.

Checks

Checks can be sent to:

Bridge Foundry c/o School Factory
Shops of the Grand Ave
Plankinton Building
161 W Wisconsin Ave, #2
Milwaukee, WI 53204

Sample Budget

The main expense is catering, but you'll also need a few supplies (pens, nametags). Here are some figures from a previous workshop to give you an idea of how much to budget. This menu totals about $1,000 to $1,200 (all currency US$).

Catering for 60

  • $200 for Installfest pizza & beer.
  • $150 for coffee + bagels for workshop morning
  • $500-700 for Saturday lunch from a catering service/restaurant
  • $300 for workshop after-party with drinks and tip for 25 volunteers
  • If you have extra money, it's nice to get some appetizers to share.

Other Expenses

  • Name tags and pens shouldn't cost you more than $30.
  • The Installfest instructions tell students to get a sticker from a volunteer when their install has been checked. You'll want to procure stickers from your sponsor if possible, otherwise star stickers work just fine.
  • It's helpful to find a space that has the necessary tables/chairs so that you don't have to worry about renting those.

Being Reimbursed

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